Accounts Receivable Supervisor jobs in Wisconsin

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
 

• Directs the work of and manages assigned personnel. Assist with interviewing and selection of new employees. Provides training and instructions and ongoing training needs. Assigns tasks, reviews work and prepares performance evaluations.    Provides staff coaching/counseling.  Provides assistance and answers questions, gives advice and recommendations to staff.
• Provides leadership and management to all assigned staff.
• Reconciles and processes online banking including: ACH, wire transfers, direct deposits, state pool, bank statements.
• Prepares various financial and statistical reports, summaries or schedules as required for auditors, accountants or for various departments County-wide. Prepares cost reports to claim reimbursement for losses up to maximum allowed by State of WI policies and to establish rates for the upcoming year.
• Maintains accounting software user security, updates software menus, contacts software support to solve problems, coordinates updates. Maintains and updates file master records including chart of accounts, creation of new accounts, programs, service codes and templates. Administers software and has access to correct coding errors for other staff.
• Assists other departments in projecting revenues by program for budget preparation and forecasting of year end balances.
• Approves and or recommends accounts for write-off and settlement acceptance offers.
• Review and authorizes client insurance refunds, and payment of vouchers.
• Maintains facility records and certifications as a trading partner for electronic billing, approves negotiated rates for insurance claims and recommends rates for insurance contracts.
• Resolves client questions regarding account balances. Meets with clients whose status has escalated beyond what front line staff are able to deal with.
• Develop procedures for implementation of new programs to ensure adherence to state statue guidelines, accurate billing and collection of fees for service provided.Coordinates the government accounting activities for the department, provides guidance, training and assists staff in the performance of accounting activities.  
• Manages staff credentialing and program revalidations with Medicare, Medicaid, and commercial insurance.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES  
 

• Knowledge of accounting, budgeting, and auditing principles (including GASB rules and GAAP standards) and methods in their application to a government accounting system.
• Knowledge of medical coding and billing processes.
• Knowledge of governmental accounting methods, procedures, and financial practices.
• Knowledge of County programs, funding sources, and specific regulations governing expenditures and revenues.
• Knowledge of principles, practices, and techniques of public administration, with particular reference to governmental budget and finance administration.
• Ability to prepare and maintain complex and accurate financial documents and reports.
• Knowledge of and ability to effectively utilize the principles of strategic and long and short-range planning.
• Knowledge of management and supervisory practices & principles.
• Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives and recommending methods, procedures and techniques for resolution of issues.
• Ability to research and analyze detailed information and make appropriate recommendations.
• Ability to plan, develop, implement, and evaluate projects and programs.
• Ability to maintain a professional demeanor when dealing with the public.
• Ability to develop department goals and objectives.
• Ability to take control of situations, dictating subordinate activities in a responsible manner.
• Ability to instruct and train in methods and procedures.
• Ability to make final employment recommendations.
• Ability to prepare performance evaluations and make recommendations regarding unsatisfactory employees.
• Ability to assign work, add or delete; plan work, establish priorities.
• Ability to approve time off.
• Ability to maintain staff personnel records.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
• Ability to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Knowledge of County policies, procedures and practices.
• Knowledge of local government organization and its departmental operating requirements.
• Ability to analyze and prepare organizational and functional reports from research data.
• General knowledge of standard office procedures, practices, equipment and office assistance techniques.
• Ability to read and understand basic County and State policies and procedure of limited scope and difficulty.
• Ability to work the allocated hours of the position.

LANGUAGE SKILLS  
 

• Ability to communicate effectively with other members of the staff, supervisor, and the public.
• Ability to communicate clearly and concisely in both written and verbal form.
• Must be proficient in workplace English and spelling.
• Ability to read County policies and procedures; written instructions, general correspondence; SDS sheets, safety manuals, maps, etc.

MATHEMATICAL SKILLS
 

• Ability to calculate mathematical calculations.
• Ability to prepare, recommend and monitor an operating budget, including line item budgeting.
• Ability to comprehend complex state financial records and reporting

REASONING ABILITY
 

• Ability to understand and effectively carry out verbal and written instructions.
• Ability to develop, interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Ability to define problems and deal with a variety of situations.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Ability to maintain discretion regarding business-related files, reports and conversations, within the provision of open records law and other applicable State and Federal Statutes and Regulations.
• Organizational and time management skills needed to meet deadlines.
• Must have ability to work accurately with attention to detail.
• Ability to maintain confidentiality.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to analyze facts and to exercise sound judgment in arriving at conclusions.
• Ability to use good judgement and effectively solve problems.

PHYSICAL AND WORK ENVIRONMENT:
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law.  Employees needing reasonable accommodation should discuss the request with the employee s supervisor.  

PHYSICAL REQUIREMENTS
 

• This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work has no exposure to environmental conditions.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).

WORK ENVIRONMENT
 

• Work is primarily in an office setting.

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE REQUIREMENTS
 

• Bachelor s degree in accounting, finance, business, or related field. An equivalent combination of education and experience may be substituted for the Bachelor s degree requirement.
• Minimum of five (5) years  experience working in accounting or medical/health billing.
• Previous supervisory or lead experience preferred.
• Appointment will be conditional upon successful completion of a criminal background check.