Assistant Athletics Director jobs in Indiana

Job Function: This position is primarily responsible for sourcing, contract management, and spend management for assigned groups within the National Office. This position is an individual contributor with no direct reports.

Job Responsibilities

• Manage the competitive bid processes for purchases requested by assigned departments, including drafting requests for proposals (RFPs), evaluating bids, and negotiating contracts.
• Identify opportunities for cost savings through competitive bidding, bulk purchasing, and vendor consolidation.
• Perform bid analysis, reporting, and benchmarking for internal partners, as needed.
• Analyze organizational spend data to identify areas for optimization and cost reduction.
• Develop reports and metrics to track procurement performance against targets.
• Perform bid analysis, reporting, and benchmarking for internal partners, as needed.
• Maintain strong/active relationships with key internal stakeholders and suppliers to identify opportunities for improvement, drive best practices, ensure contract compliance, and manage issues.
• Assist in management of the supplier master database in Oracle Cloud, to include monthly, quarterly and annual reporting and close processes, as well as scheduled review and clean up tasks.
• Assist in creation, implementation, and ongoing maintenance of the supplier management program to include supplier evaluation and classification, coordination of receipt of required documentation and completion of review process as needed.
• Leads and/or assist the director of purchasing & procurement with all internal and external audit discussions, compilation of documentation, and development & execution of management action plans to address audit findings/discoveries.
• Perform data analysis for strategic procurement initiatives.

• Provide leadership in the development of a Supplier Diversity Program at the National Office. Partner with advocacy teams and Purchasing staff in the development of guidelines, metrics, buying practices, and procedures that provide a clear and consistent opportunity for national office staff and contractors representing the NCAA to source the services of qualified diverse suppliers.
• Manage NCAA Purchase card program to ensure optimal and compliant use of the purchasing card while adhering to the process for reconciling purchase card transactions against respective statements.

• Other duties as assigned.

Job Requirements

• Education Required High school diploma or equivalent. Bachelor’s degree preferred.
• Minimum of 3 years strategic procurement and/or financial analysis experience in organization of comparable or larger size.
• Experience with Oracle Cloud Financials and Purchasing system strongly preferred.
• Ability to meet deadlines while on time constraints.
• Good verbal and written communication skills.
• Ability to apply critical thinking skills to solve problems and bring new ideas to the process.
• Experience in Windows environment with emphasis on Microsoft Office suite.
• Estimated Travel Required <10%
• This position will be based out of the national office in Indianapolis, Indiana. Current work environment is hybrid; 3 days in the office and 2 days are remote.

Key Competencies

• Accountability | Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.
• Drive for Results | Can be counted on to consistently accomplish work effectively and efficiently, is very bottom-line oriented, steadfastly pushes self and others for results.
• Effective Communication | Can exchange ideas, thoughts, opinions, knowledge, and data so that the message is understood with clarity and purpose.
• Problem Solving | Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
• Stakeholder Focus | Is dedicated to meeting the expectations and requirements of internal and external stakeholders, gets first-hand stakeholder information and uses it for improvements in products and services, acts with stakeholders in mind, establishes and maintains effective relationships with stakeholders and gains their trust and respect through honesty, integrity, authenticity, and inclusivity.

Core Values

• LEADERSHIP| We actively listen and continually strive to provide vital solutions, counsel and advocacy for student-athletes and intercollegiate athletics.
• INCLUSION| We seek and incorporate different perspectives and experiences to drive innovation and impact.
• COMMUNICATION| We commit to an environment of openness to build trust and make timely decisions.
• COLLABORATION| We work together, based on mutual respect, to lead and serve our stakeholders.
• ACCOUNTABILITY| We take ownership for our actions and results to add value every day.

Experience

• Experience with Oracle Cloud Financials and Purchasing system strongly preferred.
• 3 year(s): Strategic procurement and/or financial analysis experience in organization of comparable or larger size.

Education

• High School or better

• Bachelors or better