Commodity Buyer jobs in New Mexico

Under the supervision of the Director of Purchasing, this position creates, processes, reviews and coordinates purchase requests for tangible items, services & construction projects; including reconciling of small purchases for expense requests including p-card reconciliation, requests for quotes, bids, proposals, complex one-time orders, and complex multi-term orders in accordance with university procurement policies and the State of New Mexico Procurement Code. Independently handles projects for purchases up to $60,000. May lead or guide the work of office staff and student employees. Facilitates these functions through technologies that the University has purchased and requires for processing which may change throughout term of employment.

• Reviews procurement requests for compliance with university procurement policies and State of New Mexico statutes and department budgets including tangible items, services, and construction projects made by all University departments, branches, and sites.• Communicates and trains University staff, vendors, and other interested individuals of procurement requirements, including but not limited to procedures, p-card reconciliation.

• Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work, change orders; researches sources of supply; determines sole source validity and methods of procurement action.
• Assists with the Request for Proposals (RFP); assists evaluation committee with the evaluation of proposals to determine best-qualified proposer, assures selection in accordance with established evaluation criteria, assures full competition and documentation of actions, issues award letters and contracts.
• Reviews procurement requests for compliance with university procurement policies and State of New Mexico statutes and department budgets including tangible items, services, and construction projects made by all University departments, branches, and sites.
• Communicates and trains University staff, vendors, and other interested individuals of procurement requirements, including but not limited to procedures, p-card reconciliation.
• Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work, change orders; researches sources of supply; determines sole source validity and methods of procurement action.
• Assists with the Request for Proposals (RFP); assists evaluation committee with the evaluation of proposals to determine best-qualified proposer, assures selection in accordance with established evaluation criteria, assures full competition and documentation of actions, issues award letters and contracts.
• Obtains, inputs and maintains Federal Internal Revenue Service W-9 forms, vendor ACORD insurance forms, and other related procurement documents and forms.
• Provides liaison services between vendor sales managers and department staff for procurement procedures, order status, and problem resolutions; advises departments on cost effective alternatives.
• Maintains records in accordance with established policies and procedures and audit guidelines.
• Represents the university at trade fairs, community group meetings and purchasing meetings.
• Assists with the preparation of all aspects of procurement solicitations for formally advertised or negotiated procedures which includes terms and conditions, scope of work, insurance and bonding requirements, and compliance with state and federal regulations.
• Assist other buyers with procurements.
• May lead, guide and train staff and student employees performing related work.
• Assists Purchasing Director as required.
• Performs other job-related duties as assigned.
• Maintain regular attendance.

Associates degree with knowledge and experience in Banner Finance Administrative Software.

New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.