Contracts Administration Manager jobs in Idaho

We are on the lookout for individuals who thrive in the collaborative spirit of engineering, where their efforts are appreciated, and excellence is recognized. Join our dynamic team where you can play a crucial role in creating a meaningful and long-lasting influence on the communities we serve.

We need a full-time, friendly and professional Administration Manager with exceptional leadership and communication skills that works well with diverse personalities.  The ideal candidate can multitask while managing multiple deadlines.  They have the desire to learn and grow with the company; and can lead an administrative team to success.

Job Summary:

The Administration Manager ensures the administrative team has clear direction and adequate support to work efficiently, while undertaking administrative tasks. They assist with project coordination amongst our engineering team.

Duties/Responsibilities:

• Manage and lead administration team across all offices and locations
• Create project schedules, with milestones, due dates, and resource needs
• Assist Project Managers with documentation for various phases of projects, creating summary reports for the management team
• Support project managers with monthly client invoicing

• Partner with managers, engineers, and staff to understand needs and provide key-go-to support
• Promote and facilitate team collaboration.  Build relationships and exemplify corporate values

• Plan, coordinate and oversee office and company events
• Review, format and produce reports

• Complete special project assignments, such as compiling, printing, binding, and document delivery
• Responsible for digital file management, including archiving
• Ensure office organization, oversee maintenance of office equipment and supplies
• Monitor office budget by managing petty cash and office credit card

• Provide back up and support to administrative team by fielding phone calls; greeting clients; processing incoming mail; opening and closing the office
• Perform other duties as assigned

Required Skills/Abilities:

• Proficient with Microsoft Office Suite; aptitude to learn other software programs
• Excellent communication and interpersonal, analytical, and organizational skills.
• Natural problem-solver, collaborator and bridge-builder with the ability to navigate challenges, build creditability, and effectively communicate with all levels is necessary
• Research, analyze, and summarize data, and prepare accurate and logical reports.
• Exercise keen time management skills, meet timelines, and due dates.
• Present a professional manner and possess an energetic attitude

Education and Experience:

• High school diploma required. Bachelor’s degree in business administration or related field preferred
• Four or more years of similar experience strongly preferred
• Knowledge of the civil engineering industry is a plus

Our mission is simple – live long and prosper. We take a holistic approach to work. That might sound a little bit abstract, but we mean it in the truest sense: you cannot be happy at work if you are not happy at home. That is why we have created a workplace that puts a premium on helping people thrive in their careers and their personal lives. Because when you retire from here, and we hope you stay with us until you do, we want you to look back and feel proud.

As federal government consultants, we must comply with government regulations, including affirmative action and required government reporting. Please review the Voluntary Self-Identification of Disability form found here to answer the questions provided at the bottom of the application process.

Keller Associates, Inc. is an Equal Opportunity / Affirmative Action Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.