Contracts Administration Supervisor jobs in New York

Overview

The Manufacturers Association of Central New York (MACNY) is seeking a talented Finance & Contracts Administration Specialist to support a broad range of activities. The ideal candidate is passionate about numbers, detail oriented, and has strong organizational skills.

Responsibilities

Finance

• Work with Accounting & Benefits Manager to identify accounts with outstanding invoices and facilitate payment.
• Prepare daily deposit.
• File paperwork as needed.

Registered Apprenticeship/Workforce Development

• Assist in preparing data for Salesforce and/or Smartsheet entry by compiling and sorting information.
• Establish data entry priorities based on program due dates.
• Maintain data entry requirements by following data program techniques and procedures.
• Manage the process for creating and updating signatory company files, including the filing of new, complete, and exit apprentices.
• Maintain email correspondence with signatory companies.
• Perform work as a team member in support of multiple programs and grant initiatives.

Administrative

• Manage scorecard collection and disbursement to MACNY Staff.
• Schedule Zoom calls for weekly MACNY Staff meeting.
• Maintain inventory of office supplies and ordering as necessary.
• Other duties as assigned.

Working Conditions

• Monday – Friday, 8:30am – 5:00pm. Must have flexibility in availability to support occasional activities outside of regular business hours. Flexible remote schedule.
• Salary plus full benefit package including health, dental, life and disability plans, employer contribution to 401k and more.
• Exciting work environment with a forward-thinking, cross-functional team.

Remote Position

Min Compensation

Max Compensation

Qualifications

Qualifications

• Attention to detail.
• Strong computer skills, including spreadsheets and databases.
• Strong organizational skills.
• Experience with Salesforce, a plus.
• Experience with virtual meeting platforms, a plus.

Company Website

https://www.macny.org/

Company Profile

The Manufacturers Association of Central New York (MACNY) is a not-for-profit 501(c)(6) association representing over 300 businesses and organizations across Central and Upstate New York. About three-quarters of MACNY’s members are industrial companies with the remaining members consisting of accounting firms, insurance agencies, law firms, financial institutions, and other service providers that support manufacturers.

MACNY members supply the region, nation, and world with a variety of products and services. Distributed across 26 counties in Central and Upstate New York, MACNY’s member companies employ over 50,000 workers.

For members and the community, MACNY’s staff provides a wide range of services, including training and leadership development, networking events, workforce development, human resources services, advocacy, energy and purchasing solutions, and organizational growth services and consulting. This portfolio is designed to provide members with the tools, information, people, and resources they need to compete in the global market.

MACNY employment practices and procedures and conditions of employment are administered without discrimination on the basis of race, color, creed, religion, sex, sexual orientation, age, marital status, national origin, ancestry, genetic characteristics, medical conditions, status as a victim of domestic violence, veteran status, special disabled veteran or disability, or non-job-related felony conviction record (or any other legally protected status) including, but not limited to, recruiting, hiring, promotion, training, compensation, benefits, retention and termination in accordance with applicable federal laws.