Court Clerk jobs in South Carolina

Job Overview:

Under general supervision, performs various clerical duties in support of the Municipal Judge. Work involves receipting fine payments, preparing various reports, maintaining court calendar, and coordinating court related functions and activities. Reports to the Municipal Judge.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

Files and prints tickets for docket.

Assists Clerk of Court with receipts for all fines and restitution monies; prepares weekly bank deposit.

Assists preparation of release forms for inmates; calculates remaining balance on fines.

Assists preparation jury lists from information randomly selected by computer.

Prepares and mails jury summons.

Maintains up-to-date jury trial calendar.

Notifies officers, witnesses, defendants, attorneys, etc. of trial.

Assists with processing payment for each juror.

Assists Clerk of Court with municipal court which involves recording fines and/or sentences of each case, recording pertinent information as needed, prepares commitment forms, prepares purchase order and voucher for fine refunds, receipting payments made during court proceedings, and recording bench trials.

Prepares certain court dockets, subpoenas, jury payment sheets, appeals, etc.

Assists with scheduling of Preliminary Hearings; notifies defendants or attorneys of hearing; notifies Public Defender, arresting officer, Jail Administrator of hearings; prepares files on each defendant for Judge; prepares recording system to tape each hearing.

Receives all General Sessions’ warrants, tickets, other paperwork, bond monies or surety, etc.; submits with completed transmittal form to County Clerk of Court.

Maintains information on all defendants enabled in PTI Program.

Uses a variety of computer software such as LawTrack, Microsoft Word,

Microsoft Outlook, etc.

Interacts and communicates with defendants, bondsman, families of defendants, attorneys, City and County Clerks of Court, and the general public.

ADDITIONAL JOB FUNCTIONS

Performs various clerical functions as needed, including typing reports and correspondence, copying and filing documents, assembling materials, faxing information, answering the telephone, entering computer data, preparing / processing mail, etc.

Attends training as required.

Performs related duties as required.

MINIMUM TRAINING AND EXPERIENCE

Requires an associate’s degree in secretarial science, business, or related field supplemented by 6 months to 1 year of paralegal, clerical or secretarial experience; or any equivalent combination of education and experience, which provides the required skills,knowledge, and experience. Must have a valid South Carolina driver’s license.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be physically able to operate a variety of machines and equipment including computer, adding machine, copier, etc. Must be able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Positions involves standing for periods as well as sedentary work. May involve reaching, stooping, and balancing. Must be able to lift and/or carry weights of up to twenty pounds.

Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisors.

Language Ability: Requires ability to read a variety of policy and procedure manuals, warrants, criminal records, etc. Requires the ability to prepare reports, records, forms, court dockets, etc. with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence: Requires the ability to apply common sense understanding to carry out instructions furnished in written, oral, diagrammatic or schedule form; to deal with problems involving several concrete variables in or from standardized situations. Requires the ability to make routine independent judgments in the absence of supervisor; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information and the ability to comprehend and implement basic office machinery functions.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow verbal and written instructions.

Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape; identify degrees of similarity or difference in shades, forms, etc.; and visually read various information.

Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, etc. Must have minimal levels of eye/hand/foot coordination.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.

Physical Communications: Requires the ability to talk and hear: (talking: expressing or

exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).

PERFORMANCE INDICATORS

Knowledge of Job: Has thorough knowledge of the methods, policies, and procedures of the Justice and Law Department as they pertain to the performance of duties of the Assistant Clerk of Court.

Has considerable knowledge of the practices, procedures, rules and regulations of the municipal judicial system. Has knowledge of the courtroom proceedings and practices as related to Police Department activities and projects.

Has considerable knowledge of the numerous reports, records, logs, and files prepares for departmental activities and operations. Is able to use independent judgment in routine situations, which occur.

Is able to communicate effectively with various groups and individuals including jurors, witnesses, suspects, victims, and the general public.

Is able to compile, organize, prepare, and maintain an assortment of records, reports, and related information. Is able to comprehend, interpret, and apply regulations, procedures, and office operations.

Has thorough knowledge of modern office practices and technology.

Has thorough knowledge of proper English usage, vocabulary, spelling and basic mathematics.

Has comprehensive knowledge of the terminology used within the department.

Has knowledge of how to operate a variety of equipment and machines such as computer, copier, calculator, etc.

Has knowledge of how to operate and maintain a variety of office equipment as necessary in the performance of daily activities.

Is skilled in applying a responsible attention to detail as necessary in preparing records, reports and correspondence.

Is able to read and interpret a variety of materials pertaining to the responsibilities of the job.

Is able to analyze clerical problems and prepare accurate, comprehensive, clear and concise reports and recommendations.

Is able to complete mathematical calculations as needed.

Has good organizational and human relations skills.

Is capable of working under stressful conditions as required. Has knowledge of how to react calmly and quickly in emergency situations.

Quality of Work:

Maintains high standards of accuracy in exercising duties and responsibilities.

Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.

Maintains high quality communication and interaction with internal and external

entities with whom the position interacts.

Quantity of Work: Performs described Essential Functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Dependability: Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, and standards.

Can establish effective record-keeping systems; is able to maintain records accurately and with confidentiality as required. Is able to learn and apply new skills needed in order to promote bed procedures. Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.

Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.

Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished, and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assist alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.

Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results orconsequences are justified, i.e., poor communications, variance with established policies or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.

Relationships with Others: Shares knowledge with managers, supervisors and co-workers for mutual benefit. Contributes to maintaining high morale among all employees.

Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts.

Tactfully and effectively handles requests, suggestions and complaints in order to establish and maintain good will.

Emphasizes the importance of maintaining a positive image.

Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology.

Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping: Adheres to all established safety and housekeeping standards.

Ensures such standards are not violated.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person