Executive Assistant jobs in Arizona
Executive Assistant provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Being an Executive Assistant manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Additionally, Executive Assistant develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Typically requires a bachelor's degree. Typically reports to c-suite executive. The Executive Assistant work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be an Executive Assistant typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)
Recently Added Executive Assistant jobs
Executive Oversight - Executive Assistant
- MHC Healthcare
-
Marana, AZ
FULL_TIME
-
MHC Healthcare is seeking an Executive Assistant to join the Administration team at the Marana Main Health Center, located in the heart of Marana, AZ. The Executive Assistant enhances the effectiveness of the executive(s) they are assigned to support by providing information, administrative and management support, and by representing the executive(s) to others.MHC Healthcare is a Federally Qualified Community Health Center (FQHC), with 15 sites in Tucson and Pima County. Our mission is to improve our Community by providing exceptional, whole-person healthcare.
The following qualifications are required:
- Associate degree
- 2 years’ experience managing executive’s daily schedule and business
- Microsoft Office; Word, Excel, and Outlook experience
- Bachelor’s degree
- Administrative experience in healthcare setting
- Basic understanding of medical terminology
This position has the following supervisory responsibility:
- Does not direct or supervise others.
- Excellent customer service, organizational, and communication skills with emphasis on responsiveness, building trust, mutual respect, and courtesy.
- Ability to work effectively with all levels of personnel, clients, and internal and external stakeholders.
- Excellent writing skills, including composing and proofreading, with accuracy in spelling and punctuation.
- Proficient in Microsoft Office suite of applications and other common business software with ability to prepare PowerPoint slides and other types of presentations.
- Skilled in data entry and typing, with high accuracy at a minimum of 60 words per minute.
- Ability to acquire and maintain an Arizona Notary commission, per ARS: 41-312(E). MHC will reimburse for associated fees.
- Well organized with an ability to work independently.
- Note: duties and responsibilities may vary depending on assigned department(s) and executive(s) supported.
- Provides regular, daily administrative support to assigned executive(s).
- Manages correspondence and inquiries on behalf of assigned executive(s) as directed, including drafting letters and documents, collecting and formatting information, initiating communications, and writing and editing documents such as policies, procedures, job descriptions, and other items requiring executive signature.
- Assists assigned executive(s) with special projects.
- Maintains the appointment schedule(s) of assigned executive(s) by planning and scheduling meetings, conferences, teleconferences, and travel.
- Welcomes guests and clients for assigned executive(s) by greeting them in person or by telephone.
- Attends regularly scheduled meetings with assigned executive(s) to discuss work assignments and prioritize responsibilities.
- Answers phones, directs communications, and provides information as appropriate for daily support of work schedule.
- Assists in managing incoming email for the purpose of new requirements, short-notice tasks, and correspondence requiring an immediate response.
- Organizes, prioritizes, and coordinates requirements between different department Chiefs and other MHC management.
- Manages department policies and procedures and ensures they are properly reviewed, edited, formatted, prepared for signature, and distributed to the appropriate parties, per the review schedule.
- Independently prepares recurring reports for review and signature by assigned executive(s).
- Maintains files for the department(s) supported.
- Handles administrative tracking and reconciliation of business credit card(s) for assigned executive(s).
- Maintains client confidence and protects organization by keeping information confidential.
- Completes tasks or requirements with other MHC departments on behalf of assigned executive(s).
- Coordinates office functions and meetings on behalf of assigned executive(s) with internal and external stakeholders.
- Coordinates and organizes group meetings on behalf of assigned executive(s) to include scheduling, communication, agenda preparation and distribution, taking notes, and composing and distributing meeting minutes.
- Maintains contract files, ensuring needed renewals are brought to the attention of assigned executive(s) in a timely manner, and communicates with external agencies regarding new contracts or changes required.
- Ensures delivery and receipt of mail and packages by preparing outgoing.
- Orders and maintains adequate office supplies.
MHC Healthcare’s vision is to be the premier provider and employer in community health. To support our mission and vision in our community, MHC Healthcare believes health and well-being must start at home. Therefore, employees have many opportunities to care for our own health and wellness with benefits such as:- Medical, Dental, and Vision
- 403(b) with employer contribution
- Short-term disability and other benefits
- Paid time off including 11 holidays plus vacation and sick leave accrual
- Paid bereavement, jury duty, and community service time
- Employee discount for medical services ($500 per year for full-time)
- Education reimbursement ($3,000 per year for full-time)
- 1 Month Ago
Executive Assistant
- kiewit.valhalla.stage
-
Chandler, AZ
FULL_TIME
- Requisition ID: 172192 Job Level: Senior Level Home District/Group: Cherne District Department: Administration Market: Power Employment Type: Full Time Position Overview As an Executive Assistant, you...
- 2 Days Ago
Executive Assistant
- Turning Point USA
-
Phoenix, AZ
FULL_TIME
- Position Title: Executive Assistant Band: Administrative Employment: Full-Time, Salaried, Exempt Travel: 50-70% Location: Phoenix, AZ Start Date: ASAPTurning Point USA is a 501(c)3 non-profit organiza...
- 3 Days Ago
Executive Assistant
- Haley Construction Company
-
Prescott, AZ
FULL_TIME,PART_TIME
- We’re looking for an Executive Assistant to support the CEO and/or COO of Haley Construction. The work is driven by the demands of the day and week. Handle all day-to-day details, such as scheduling, ...
- 3 Days Ago
Executive Assistant
- Origin Mining Company, LLC
-
Golden Valley, AZ
FULL_TIME
- We are seeking a versatile and detail-oriented individual to join our team as an Executive Assistant. In this role, you will be responsible for providing high-level administrative support to executive...
- 4 Days Ago
Executive Assistant
- Lumina Spes Group Inc.
-
Phoenix, AZ
FULL_TIME
- Company DescriptionThe Lumina Spes Group emerges as a pivotal organization dedicated to safeguarding humanity's transition into the era of Artificial Superintelligence (ASI), acknowledging the transfo...
- 5 Days Ago
Executive Assistant jobs at Popular Companies
Executive Assistant
- Manpower
-
The Woodlands, TX
- Executive Assistant ($30-35/hr BOE) Weekly Pay Our client in Houston, Tx is looking for hardworking, motivated talent to...
- 6/11/2024 12:00:00 AM
Executive Assistant
- Power Design, Inc.
-
Saint Petersburg, FL
- Located in St. Petersburg, Fla., the executive administrative assistant position at Power Design is a critical role with...
- 6/11/2024 12:00:00 AM
Executive Assistant
- DOL Holdings LLC
-
Atlantic Beach, FL
- Seeking a highly organized and proactive Executive Administrative Assistant to support two serial entrepreneurs in their...
- 6/10/2024 12:00:00 AM
Executive Assistant
- Transdev Inc.
-
Lombard, IL
- About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operat...
- 6/10/2024 12:00:00 AM
Executive Assistant
- Winne Banta Basralian & Kahn, PC
-
Hackensack, NJ
- Company Description Winne Banta Basralian & Kahn, PC is one of the oldest, largest, and most respected law firms in Nort...
- 6/9/2024 12:00:00 AM
Executive Assistant
- Kitsap Community Resources
-
Bremerton, WA
- ROBOT BUFFALO, INC. Role Description This is a part-time remote role for an Executive Assistant. The Executive Assistant...
- 6/7/2024 12:00:00 AM
Executive Assistant
- Michael Malul London
-
Columbus, OH
- Company Description Michael Malul London is one of the fastest-growing fragrance companies in the United States. We are ...
- 6/7/2024 12:00:00 AM
Executive Assistant
- 1st Team
-
Las Vegas, NV
- Company Description 1st Team is an organization dedicated to providing comprehensive services to veterans in various lif...
- 6/7/2024 12:00:00 AM
About Arizona
Arizona (/ˌærɪˈzoʊnə/ (listen); Navajo: Hoozdo Hahoodzo Navajo pronunciation: [xòːztò xɑ̀xòːtsò]; O'odham: Alĭ ṣonak Uto-Aztecan pronunciation: [ˡaɺi ˡʂonak]) is a state in the southwestern region of the United States. It is also part of the Western and the Mountain states. It is the sixth largest and the 14th most populous of the 50 states. Its capital and largest city is Phoenix. Arizona shares the Four Corners region with Utah, Colorado, and New Mexico; its other neighboring states are Nevada and California to the west and the Mexican states of Sonora and Baja California to the south and so...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Executive Assistant jobs
$79,223 to $102,703
Most Popular Cities in Arizona for Executive Assistant Jobs
What does an Executive Assistant do?
Executive Assistant in New London, CT
Executive assistants are office professionals who provide managers and executives with clerical and administrative support.
November 05, 2019
Executive Assistant in Beaumont, TX
To become an assistant, consider getting a degree in business or a related field such as administrative support or office management.
November 21, 2019
Executive Assistant in New Bedford, MA
We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership.
December 22, 2019