Executive Assistant jobs in Iowa
Executive Assistant provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Being an Executive Assistant manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Additionally, Executive Assistant develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Typically requires a bachelor's degree. Typically reports to c-suite executive. The Executive Assistant work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be an Executive Assistant typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)
Recently Added Executive Assistant jobs
Rehabilitation Assistant
- State of Iowa - Executive Branch
-
Des Moines, IA
FULL_TIME
-
Job Description
The Iowa Vocational Rehabilitation Team at Iowa Workforce Development is accepting applications for a full-time Rehabilitation Assistant role at our Army Post Rd., Des Moines IA office. The successful candidate will work on a high performing team dedicated to serving the needs of individuals with disabilities to achieve their employment, independence, and economic goals.
Job Description And Responsibilities
As a Rehabilitation Assistant (RA) you will provide general agency information at orientations for job candidates to support new referrals and complete agency referral/ application materials to support job candidates as necessary.
Conduct initial interviews with new applicants to gather personal data, complete agency paperwork, explain rights and responsibilities, and explain available vocational rehabilitation services and develop partnerships with job candidates focusing on employment throughout rehabilitation program; explains employer and rehabilitation team expectations.
The RA will assist and instruct job candidates in acceptable social interpersonal, and work-related behaviors to improve success in work environments. Help redirect inappropriate or disruptive behavior to improve job candidate success in vocational training. Instructs job candidates one-on-one to perform simple tasks and provides feedback to achieve desired behavior.
Provides Job Seeking Skills training to assist job candidates to learn to find employment and instruct job candidates on jobs and follows up with employers to identify problems and issues; works with counselors, job candidates, and employers to resolve issues.
The successful RA will complete monthly progress reviews as requested by counselors, contact employers to develop jobs, monitor and update area office employer development account and help answer questions about vocational rehabilitation services from the public.
In the RA role you will review occupational projections, salary expectations, and labor market trends; research job leads; and conduct research on accommodations/medical information needed as requested by counselors. As directed by counselors, maintain monthly contact with job candidates who are seeking or in employment (statuses 20 and 22) with ongoing plans to meet goals.
The RA will accompany job candidates to job interviews and provide limited job coaching as directed by counselors. You will also observe and interact with job candidates and business representatives in diverse and varied work settings.
You will help identify work skills and behaviors needed and provides coaching to candidates and review job candidate on-the-job performance and reports information to counselors. Follow job maintenance plans developed by counselors, job candidates, and employers.
Support clerical processing and workload that includes opening, transferring, and closing case records and process and track confidential releases of information and related case data complying with agency standards.
Additional Job Responsibilities Include- Process Social Security Administration verification requests, enter data into the case management system and maintain files.
- Initiate and track case authorizations for financial purchasing of goods and services for job candidates. This includes creating, amending, canceling, billing, and tracking. Type and process letters pertaining to case services.
- Document changes in case record and send notifications to job candidates and assigned team members as applicable.
- Process mail and deliveries utilizing USPS or UPS/FedEx services as needed. Use copiers/scanners to copy, scan, download/upload information into the agency case management system.
- Work with software, hardware and electronic forms needed for position responsibilities and compose case notes documenting work provided in case record.
- Ensure tasks and assignments are thoroughly completed and performed in a business/professional appearance with special attention to spelling, grammar, punctuation usage, accuracy, fact checking, attention to detail and completed in a timely manner.
- Assist service staff in adhering to regulatory time frames such as 60 days for eligibility, 90 days for plan development, annual reviews, goal dates and 90 days for stabilization.
- Announce arrival of visitors in a timely manner and follow up if visitors have been waiting too long by finding alternate contact.
- Ensure reception area is staffed and may serve as a front desk receptionist, providing coverage for visitors. Treat internal and external customers with respect and establish a good rapport.
- Answer incoming calls politely and clearly, determining nature of the call and routing the call to the appropriate person and route complex issues to area office supervisor or Secretary 2.
- Take messages as appropriate and cancel and reschedule appointments as requested by staff. Review messages from voice mail and respond when appropriate.
- Some travel may be required.
- Attend agency staff meetings utilizing information provided to support and direct work activities and support as a backup for coverage for other clerical team members as needed including assisting on special projects and tasks as needed to meet office and agency needs.
About Iowa Workforce Development
Iowa Workforce Development (IWD) is a state agency dedicated to providing exceptional employment services and connecting employers with skilled workers. With a strong focus on continuous improvement and aligning services with workforce demands, IWD offers comprehensive support to job seekers and employers through a statewide network of IowaWORKS Centers.
Employer Highlights And Benefits
IWD is focused on serving Iowans and providing outstanding customer service. Our strength is driven by the skills and talents of our people. IWD offers a rewarding team atmosphere, a flexible working environment, and a great total compensation package for our full-time employees, including:- Excellent health, dental, and vision insurance.
- Generous paid time off, including nine paid holidays, vacation, and sick leave with no cap on the sick leave accrual.
- Prepare for the future with the IPERS retirement package, as well as an additional optional deferred compensation retirement plan.
- Flexible Spending Accounts for medical and dependent care.
- Free Life and Long-term Disability Insurance with the option to purchase additional coverage.
- Employee Assistance Programs and Discount Programs for support.
If you’re looking for a career with a well-respected organization that values its employees and customers, you’ve come to the right place!
Hours of Work: Monday – Friday 8:00am-4:30pm.
Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.e-verify.gov .
No applicant for employment with the Iowa Department of Workforce Development can have a current, ongoing overpayment balance with Iowa Workforce Development without a payment plan in place. Select positions will be subject to a criminal background check.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:- Two years of full-time work experience in a human services field which involved: customer service, contact with the public to either compile or provide information regarding services, the organization/management of confidential information, or the scheduling of appointments.
- Two years of full-time work experience as a legal assistant/paralegal, medical office assistant, or job coach.
- A combination of a total of two years of education and full-time experience (as described in either number one or two), where thirty semester hours of accredited college or university course work equals one year of full-time experience.
- Current, continuous experience in the state executive branch that includes eighteen months of full-time work in direct client/customer service in a clerical or administrative support capacity.
- 10 Days Ago
Psychology Assistant
- State of Iowa - Executive Branch
-
Coralville, IA
FULL_TIME
- Job DescriptionPSYCHOLOGY ASSISTANTThe Iowa Medical and Classification Center (IMCC) is a multi-faceted correctional institution that serves as the male reception center for Iowa Department of Correct...
- 15 Days Ago
Administrative Assistant 2
- State of Iowa - Executive Branch
-
Des Moines, IA
FULL_TIME
- Job DescriptionAre you an experienced administrative support professional seeking a career that combines professional achievement with a sense of purpose? The Iowa Department of Inspections, Appeals, ...
- 2 Days Ago
Rehabilitation Assistant - Iowa City
- State of Iowa - Executive Branch
-
Iowa, IA
FULL_TIME
- Job DescriptionThe Iowa Vocational Rehabilitation Team at Iowa Workforce Development is accepting applications for a full-time Rehabilitation Assistant role at our Iowa City Area Office. The successfu...
- 9 Days Ago
Assistant Fisheries Research Biologist
- State of Iowa - Executive Branch
-
Spirit Lake, IA
FULL_TIME
- Job DescriptionOnly applicants who meet the Minimum Qualification Requirements and meet all selective requirements (listed below) will be placed on the eligible list. The Department of Natural Resourc...
- 11 Days Ago
Rehabilitation Assistant - Ames
- State of Iowa - Executive Branch
-
Ames, IA
FULL_TIME
- Job DescriptionThe Iowa Vocational Rehabilitation Services (IVRS)Team at Iowa Workforce Development is accepting applications for a full-time Rehabilitation Assistant role at our Ames, IA Area Office....
- 24 Days Ago
Executive Assistant jobs at Popular Companies
Executive Assistant
- Manpower
-
The Woodlands, TX
- Executive Assistant ($30-35/hr BOE) Weekly Pay Our client in Houston, Tx is looking for hardworking, motivated talent to...
- 6/11/2024 12:00:00 AM
Executive Assistant
- Power Design, Inc.
-
Saint Petersburg, FL
- Located in St. Petersburg, Fla., the executive administrative assistant position at Power Design is a critical role with...
- 6/11/2024 12:00:00 AM
Executive Assistant
- DOL Holdings LLC
-
Atlantic Beach, FL
- Seeking a highly organized and proactive Executive Administrative Assistant to support two serial entrepreneurs in their...
- 6/10/2024 12:00:00 AM
Executive Assistant
- Transdev Inc.
-
Lombard, IL
- About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operat...
- 6/10/2024 12:00:00 AM
Executive Assistant
- Winne Banta Basralian & Kahn, PC
-
Hackensack, NJ
- Company Description Winne Banta Basralian & Kahn, PC is one of the oldest, largest, and most respected law firms in Nort...
- 6/9/2024 12:00:00 AM
Executive Assistant
- Kitsap Community Resources
-
Bremerton, WA
- ROBOT BUFFALO, INC. Role Description This is a part-time remote role for an Executive Assistant. The Executive Assistant...
- 6/7/2024 12:00:00 AM
Executive Assistant
- Michael Malul London
-
Columbus, OH
- Company Description Michael Malul London is one of the fastest-growing fragrance companies in the United States. We are ...
- 6/7/2024 12:00:00 AM
Executive Assistant
- 1st Team
-
Las Vegas, NV
- Company Description 1st Team is an organization dedicated to providing comprehensive services to veterans in various lif...
- 6/7/2024 12:00:00 AM
About Iowa
Iowa (/ˈaɪəwə/ (listen)) is a state in the Midwestern United States, bordered by the Mississippi River to the east and the Missouri River and Big Sioux River to the west. It is bordered by six states; Wisconsin to the northeast, Illinois to the east, Missouri to the south, Nebraska to the west, South Dakota to the northwest and Minnesota to the north.
In colonial times, Iowa was a part of French Louisiana and Spanish Louisiana; its state flag is patterned after the flag of France. After the Louisiana Purchase, people laid the foundation for an agriculture-based economy in the heart of the Corn...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Executive Assistant jobs
$77,841 to $100,911
Most Popular Cities in Iowa for Executive Assistant Jobs
What does an Executive Assistant do?
Executive Assistant in New London, CT
Executive assistants are office professionals who provide managers and executives with clerical and administrative support.
November 05, 2019
Executive Assistant in Beaumont, TX
To become an assistant, consider getting a degree in business or a related field such as administrative support or office management.
November 21, 2019
Executive Assistant in New Bedford, MA
We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership.
December 22, 2019