Executive Assistant provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Being an Executive Assistant manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Additionally, Executive Assistant develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Typically requires a bachelor's degree. Typically reports to c-suite executive. The Executive Assistant work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be an Executive Assistant typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)
Job Purpose: This professional position is a management position and is responsible for supervising the general operations of the Chief Executive Office/ Executive Officer.
Essential Job Functions:
(Reasonable Accommodations may be made to enable individuals with disabilities to perform these essential functions.)
Required Education, Experience, Certifications, Licensure and Credentials: (Where appropriate, education and/or experience may be substituted)
Minimum Required Education: Bachelor’s Degree or 5 years commensurate experience
Minimum Required Experience: Advanced administrative experience.
Travel outside of office: Up to 30%- Local Travel
Required Valid Driver’s License: Valid Wisconsin driver’s license
Required Auto Insurance: vehicle liability insurance in accordance with Agency policy
Knowledge Skills Abilities:
Physical Requirements, Visual Acuity, and Work Conditions:
Physical Requirements: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Must be able to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside the office to access filing cabinets, office machinery, etc. Operates a computer and other office productivity machinery frequently, such as a calculator, copy machine, and computer printer.
Visual Acuity: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal.
Working Conditions: None: The worker is not substantially exposed to adverse environmental conditions. Work hours are generally from 8:30 a.m. 4:30 p.m., but occasionally longer hours may be required. Must be able to travel and may need to attend events.
This is a general outline of the essential functions of this position and shall not be construed as an all-inclusive description of all work requirements and responsibilities that may be inherent in this position. The employee may be required to perform other job-related duties as requested by the designated work leader(s). All requirements are subject to change over time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
CFI is an Equal Opportunity/Affirmative Action Employer and promotes a Drug Free Work Environment