Human Resources Assistant jobs in Rhode Island
Recently Added Human Resources Assistant jobs
Administrative Assistant, Human Resources
- East Providence School Department
-
East Providence, RI
FULL_TIME
- Class Title: Administrative Assistant – Human Resources (FRONTLINE) Classification: Twelve (12) Month – 8 hours per day Department:Human Resources Immediate Supervisor: Human Resource Director CLASS DESCRIPTION Under the general direction of the Superintendent, Assistant Superintendent and the Human Resources Director, performs a variety of support functions in the Human Resources Department. This position requires thorough knowledge of district processes, and Human Resources policies and procedures. Interacts with administrators, outside agencies, vendors, and works cooperatively with all district personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES 1.Interact with administrators, staff, and outside agencies in routine situations which require professionalism, courtesy, tact, and discretion. Handle and respond to inquiries via telephone, email, fax, and/or in person. 2.Maintain and manage the school absence management system (Frontline) for placement of substitutes and employee time and attendance (e.g. vacation, sick, personal days). 3.Track long-term substitute assignments and process required paperwork. 4.Track teacher substitute that work one-hundred thirty five (135) days or more, prepare payroll certifications as required for processing. 5.Onboarding of substitutes, including ticket request to IT Department. Take photos for ID badges. 6.Set up new hires and substitutes with pertinent demographics in the Frontline database. 7.Posting of substitute job openings on School Spring website. 8.Complete verification of employment documents for unemployment claims. 9.Generate and send out Reasonable Assurance Letters at the end of the school year. Track and monitor receipt of letters, update Aesop database. 10.Work collaboratively with the Curriculum Office and enter professional development days into Frontline database. 11.Track and monitor employee sick, vacation and personal days. Calculate and create year end periodic PTO reports, update Frontline employee records accordingly. Calculate and track employees PTO in accordance with collective bargaining agreements and district policies, input employee PTO information into the Frontline database for the start of a new school year. 12.Within the Frontline system setup school year calendar, input school cancellations, and other notifications. 13.This position provides backup for the administrative assistant handling general human resource duties during periods of high office volume, vacations, and other times as needed. 14.Perform a variety of administrative assistant duties involving routine matters. Handle confidential information with complete security. 15.Establish, maintain and monitor accurate, neat and efficient electronic and manual filing systems. 16.Compile information from various sources on a variety of standardized forms. 17.Perform all other related duties as assigned by the supervisor (s). KNOWLEDGE, SKILLS AND ABILITIES •Knowledge of administrative assistant practices and procedures •Ability to handle confidential and sensitive information •Ability to proficiently operate office technology and equipment (e.g. computer systems, calculator, telephone system, fax, copier, etc.) •Ability to learn and proficiently use various school-related systems and database. •Ability to proficiently use computer programs such as, but not limited to, Word, Excel, and Frontline/AESOP. •Working knowledge of district and school rules, regulations, and policies applicable to area of assignments. •Familiarize oneself with all union contracts •Ability to work effectively with district personnel, administrators, vendors, and outside agencies. •Ability to communicate effectively verbally and in writing. •Ability to multi-task and prioritize work to meet strict deadlines. MINIMUM QUALIFICATIONS (Education and Experience) ·High School Diploma or GED equivalent; or graduation from a technical/trade school ·Must have at least two (2) years of administrative experience ·Must possess a high degree of tact, diplomacy and confidentiality. ·Must have good basic math skills ·Must be detail oriented with good organizational skills. ·Must be able to read, write, and speak English proficiently. ·Must be proficient with computers. ·Must be at least 18 years of age. PHYSICAL DEMANDS The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with, disabilities to perform the essential functions. While performing the duties of this job, the employee must be able to work in a variety of physical positions, including sitting, bending, stretching, and walking. The employee is regularly required to talk and/or hear. The employee is frequently required to use hands, handle or feel. The employee must be able to perform physical activities such as, but not limited to, lifting and/or moving light objects up to ten (10) pounds, and occasionally lift items slightly over ten (10) pounds. The use of a step stool may be required to reach the top drawer of a filing cabinet as necessary. Specific vision abilities include close vision. WORK ENVIRONMENT The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to noise levels normally found in an office and school environment. The duties listed above are intended only as illustrations of the various types of work that may be performed and is not a comprehensive listing of all functions and tasks performed by positions in this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
- 4 Days Ago
Human Resources Assistant (Full Time)
- UNIQLO Massachusetts LLC
-
Providence, RI
FULL_TIME
- Salary : $14.50-$17.50 / hour Reporting to the Store Managers and HR Coordinator, the HR Assistant will be responsible for providing support for HR functions including but not limited to payroll, time...
- 23 Days Ago
Human Resources Assistant/HR Staffing Coordinator/Human Resources Specialist
- 22nd Century Technologies, Inc.
-
Providence, RI
FULL_TIME
- Duration: 6 Months Pay Rate: $21 on W2 without benefits Working Hours: 35/week Work Location: 101 Friendship Street Providence 02903 Job Description: Assists with preparation of plans, policies, docum...
- 5 Days Ago
Human Resources
- A Caring Experience
-
Cranston, RI
FULL_TIME
- ```Overview:We are seeking a skilled and experienced Human Resources Specialist to join our team. As a Human Resources Specialist, you will play a key role in managing various HR functions and ensurin...
- 19 Days Ago
Human Resources Specialist (Human Resources Analyst)
- U.S. Department of the Treasury
-
Providence, RI
FULL_TIME
- DutiesWHAT IS THE HUMAN CAPITAL OFFICE DIVISION?A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisionsVacancies Will Be Filled In The Following Spec...
- 9 Days Ago
Human Resources Specialist (Human Resources Analyst)
- U.S. Department of the Treasury
-
Warwick, RI
FULL_TIME
- DutiesWHAT IS THE HUMAN CAPITAL OFFICE DIVISION?A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisionsVacancies Will Be Filled In The Following Spec...
- 11 Days Ago
Human Resources Assistant jobs at Popular Companies
About Rhode Island
Rhode Island (/ˌroʊd -/ (listen)), officially the State of Rhode Island and Providence Plantations, is a state in the New England region of the United States. It is the smallest state in area, the seventh least populous, the second most densely populated, and it has the longest official name of any state. Rhode Island is bordered by Connecticut to the west, Massachusetts to the north and east, and the Atlantic Ocean to the south via Rhode Island Sound and Block Island Sound. It also shares a small maritime border with New York. Providence is the state capital and most populous city in Rhode Is...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Human Resources Assistant jobs
$50,757 to $62,989
Most Popular Cities in Rhode Island for Human Resources Assistant Jobs
What does a Human Resources Assistant do?
Human Resources Assistant
Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
June 16, 2022
Human Resources Assistant in San Antonio, TX
Distribute employee paychecks, ensuring proper acknowledgment of employee hours and payment of wages.
February 20, 2022
Human Resources Assistant in Newton, NC
Participates in recruitment efforts such as attending hiring fairs, posting jobs, setting up interviews, and maintenance of applicant tracking.
July 09, 2022