Legal Secretary jobs in Minnesota

The current vacancies are in the County Attorney Department.  The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.

To provide secretarial support for attorneys, law clerks and paralegals by performing clerical and secretarial functions such as typing and transcribing legal and technical materials, providing information to staff attorneys and law enforcement personnel, ordering or receiving reports from social workers, law enforcement and other collaborative partners, scheduling court hearings, preparing subpoenas, maintaining case files, filing documents in district and/or federal court, and performing related duties as assigned.

1. Type and/or transcribe a variety of legal correspondence, memoranda and other technical materials (including correspondence, opinions, briefs, contracts, affidavits, motions, petitions, dismissals, complaints, warrants, orders, recorded interviews and subpoenas) from copy, rough draft or from other electronic disclosure.
2. Prepare various technical and legal documents from general instructions or by following standard procedures, to include responsibility for verifying the accuracy of legal citations.
3. Electronically filing documents with the courts and arranging legal process service to appropriate parties. 
4. Proofread and edit work product for general phraseology and for proper legal form.
5. Photocopy image or copy and assemble legal documents; compose routine correspondence, including letters of inquiry and acknowledgment, and trial notebooks; and may provide information regarding court appearance dates.
6. Maintain files of correspondence and documents (e.g. filing, indexing, imaging).
7. Contact other public agencies for information relevant to court cases or administrative proceedings, including but not limited to, certified documents, medical records, etc.
8. Notarize documents.
9. Record court hearings and related case information; image documents into the county attorney file management system; and index and categorize cases for future retrieval and reference.
10. Schedule court hearings, depositions and related case matters.
11. Complete statistical data forms and prepare reports.
12. Prepare the billing information for the accountant to produce invoices for materials provided to outside/defense counsel.
13. Request order for processing, printing and certified copies; and review and sign off on invoices.
14. Create and maintain a positive working environment; work effectively in teams with enthusiasm and initiative to support the vision and mission of the office. 

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14.

Education:  An Associate’s degree in legal secretarial studies, paralegal studies, criminal justice or a related field.

Experience:  None.

Substitutions:  Completion of one year of post-secondary education and one year of legal office experience or three years of legal office experience may substitute for the education requirement.

Certifications/Licensure:  None.

• Training and Experience Rating = 100%