Licensing Clerk jobs in Oregon

Location: Administrative Office (with periodic travel to outlying offices)
Type of Position: Full Time, Salary, Exempt
Starting Salary: $1846.15 bi-weekly starting July 1st (approx $48,000/annually)
Benefits: Paid Leave, Health, Vision, Dental, Life, Retirement

New! Covid Vaccine no longer required for employment!

Education Requirements: High School Diploma/GED (preference given to those with College Education)
Experience Requirements: At least 3 years of management/supervisory experience; At least 2 years of Intellectual and Developmental Disabilities, and Mental Health experience

Please use this Google Forms link to apply directly to PCL: https://forms.gle/YjPxYU5GVDSUxdvAA

Vision: The Licensing & Standards Manager (hereafter referred to as L&S Manager) is a self-directed, highly motivated individual that assists PCL teams to be in compliance with the Oregon Administrative Rules (OARs) and PCL’s policies and procedures within assigned areas (ISP, medical, etc.) This person assists all team members to connect decision-making and documentation related to individuals’ services/needs of OARs and PCL’s policies and procedures.

The L&S Manager maintains a positive, professional working relationship with all team members, stakeholders, and families. The L&S Manager is responsible for daily workflow and the leadership of the team(s) they supervise. In addition to the day-to-day supervision of the professional staff, this supervisor will work with the Area Administrative Assistants, Service Team Coordinators, Cognitive and Behavioral Health Services Coordinators/Director, Licensing and Standards and Quality Department, and the Area Directors to ensure PCL standards are met along with compliance with Oregon Administrative Rules (OAR)s. This person ensures that all presentation and training materials are accurate, up-to-date, and understandable to employees. Additionally, the L&S Manager is responsible to ensure that PCL’s policies and procedures reflect regulations and processes as outlined in the OAR’s. The L&S Manager must be able to assist the Leadership team in driving change and promoting a positive team attitude and be able to effectively respond to unexpected changes or demands.

The L&S Manager also has the skills to assist people to become person centered, effective and creative in the support offered to others. The L&S Manager has phenomenal mentoring skills and the flexibility to adjust to the needs of the person or group with whom they are assisting. This person is a true professional that embodies the mission and values of PCL and represents those values in their interactions with teams within and outside PCL. This person is forward thinking, a proactive problem solver, and focused on increasing opportunities to use the skills they possess.

The L&S Manager maintains professional relationships and collaborates often with counties, state, and other outside agencies. They ensure that PCL is kept on the ‘cutting edge’ of services. This person also empowers those they supervise to become self motivated and to develop, both professionally and personally.

Duties and Responsibilities (Essential Functions):

• Be knowledgeable of, promote, model, and adhere to PCL’s Policies and Procedures, including the Team Member Handbook, Ethical Guidelines, PCL Playbook, and the NADSP Code of Ethics
• Dependable, reliable and regular work attendance, including team meetings, All-Staff Meetings, Team and Agency retreats as required.
• Ensure services are provided in a manner consistent with PCL’s Mission and Values
• Frequent travel to Salem, Monmouth and intermittent travel to Grants Pass, Medford, Grand Ronde and other work locations
• Provide leadership that promotes social justice and a positive person centered culture that is in line with PCL’s Mission, Values, and playbook
• Provide and assist in creating positive interaction with team members, family members, and stakeholders
• Ensure clarity around priorities/goals for the entire area of operations
• Work with senior management and other peers for strategy development and execution planning
• Communication skills, both written and verbal, are vital, with an emphasis on presentation skills
• Rule compliance and quality assurance responsibilities
• Budget management, training and compliance
• Create a learning and trusting environment
• Model and promote person centered practices
• Participate in State and other workgroups on systems/processes that will improve services
• Supervise team of Licensing and Standards Facilitators and other team members as necessary
• Conduct assigned reviews and Quality processes

Knowledge, Skills, and Abilities:

• Knowledgeable in the Oregon Administrative Rules regarding I/DD services
• Excellent written and verbal communication skills
• Competent in Microsoft and Google applications
• Excellent time management skills
• Excellent organizational ability with strong attention to detail and ability to prioritize concurrent work on multiple projects
• Demonstrated ability to consistently meet deadlines
• Work effectively, independently as well as within a team
• Maintain a high level of confidentiality and ethical behavior
• Balance of the “Ideal Team Member” virtues of Humble, Hungry, and Smart
• Clearly and quickly works through the complexity of key issues, problems, and opportunities to affect actions (e.g., leverage opportunities and resolve issues, critical thinking)
• Develops a long-range course of action or set of team and personal goals to align with the organization’s vision

Position Requirements:

• Must be at least 18 years old when employment begins
• Pass a State/Federal Criminal History Check
• Background screening including employment and education history
• Pre-employment drug screening (for the use of illegal substances in Oregon)
• Valid ODL with an insurable driving record
• Be able to be certified and maintain certification in OIS
• Be able to be certified and maintain certification with First Aid/CPR