Mailroom Manager jobs in Idaho

Description

Department of Insurance Opportunity

The Idaho Department of Insurance (DOI) is looking for an Office Specialist 2. Ideal candidates are friendly, engaged and organized individuals as they will be in the mail room / front desk for the Department. This position distributes mail for the agency, serves as back-up to the front desk, and processes daily deposits and payments. This role will interact with many business units within the Department of Insurance along with other state agencies. The schedule for this position is Monday through Friday from 8:00 am to 5:00 pm with paid holidays and paid time off. This position will need to be able to deliver daily deposit by walking to the Borah Building in Downtown Boise.

Hiring managers are continuously considering applications for this position. This job announcement will be closed if the position is filled prior to the closing date. We highly encourage individuals from all different experiences and industries to apply to learn more about this great opportunity at DOI!

RESPONSIBILITIES

• Receives, verifies, sorts, and distributes incoming staff mail and packages;
• Processes incoming money and documents for deposit;
• Sets up Excel spreadsheet to enter and balance check information;
• Enters various types of data into the statewide accounting system;
• Performs inventory of fixed assets.

MINIMUM QUALIFICATIONS*

Good knowledge of:

• Rules of effective business English usage, spelling, punctuation, and grammar. Typically gained by successful completion of a high school or college English course; OR at least six (6) months of work experience using the rules of effective business English; OR successful completion of a nine (9) month to one (1) year office administration course beyond high school.

Experience:

• Using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving. Typically gained by successful completion of a high school or college English course; OR at least six (6) months of work experience using the rules of effective business English; OR successful completion of a nine (9) month to one (1) year office administration course beyond high school.
• Reviewing documents for compliance with established procedures. Typically gained by at least six (6) months of work experience where you were responsible for reviewing documents to ensure forms were properly completed and compliant; OR successful completion of a nine (9) month to one (1) year office administration course beyond high school.
• Using a computer to enter and retrieve information. Typically gained by at least six (6) months of experience using a computer to enter and retrieve information in a professional setting.
• Answering a business telephone using knowledge of business telephone procedures and etiquette. Typically gained by at least six (6) months of work experience answering a telephone in a professional capacity, using proper business telephone procedures and etiquette.

PREFERRED/DESIRED QUALIFICATIONS:

Some Knowledge of:

• Using basic Microsoft Office programs, including Outlook, Word, and Excel.

Experience:

• Operating a ten-key calculator by touch;
• Using basic math skills professionally;
• Entering and retrieving data using a computerized record system;
• Maintaining strict confidentiality of non-public information.

For questions about the minimum qualifications or the recruitment process for this opening, please email hr@doi.idaho.gov.

BENEFITS

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year.

For additional information related to benefits and/or State programs please visit: https://dhr.idaho.gov/StateEmployees/Benefits.html.

ADDITIONAL INFORMATION

The Idaho Department of Insurance embraces diversity and equal opportunity in a meaningful way. Our agency is committed to building a team that represents a variety of backgrounds, perspectives, and skills. This includes hiring talented staff members who have bilingual skills, which is an on-going goal for the DOI. We strive to create an inclusive work culture that encourages, supports, and celebrates the diverse voices of our team members. This helps to fuel innovation and a connection to customers and the communities served in Idaho.

The mission of the Department of Insurance is to serve and protect Idahoans by equitably, effectively, and efficiently administering the Idaho Insurance Code and the International Fire Code.

The Department of Insurance is in downtown Boise across the street from the state's Capitol Building. Boise consistently receives top accolades as one of the best places to live in the country! To learn more about Idaho DOI and the important work we do, go to the DOI website, and follow us on Facebook, Twitter, and LinkedIn.

EEO/ADA/VETERAN

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email.

Preference may be given to veterans who qualify under state and federal laws and regulations.