Mailroom Manager jobs in Virginia

Why Exela?

Help us revolutionize the way that business around the world gets done. As a member of Team Exela, you’ll join a passionate, creative, and knowledgeable group of experts covering a wide range of industries and business sectors all driven by the same goal: To accelerate digital transformation.

A job at Exela represents an opportunity to join a vibrant community at the forefront of business innovation and to play a valuable role in an ongoing technological revolution. Exela’s core values of Authenticity, Accountability, and Action guide us to provide exceptional experiences for both our customers and our employees.

Job Title: Mailing Services Manager 29295

Position Type: Full Time, Regular

Shift: M-F 7:00am-3:30pm

Special Requirement: Mail Services, Management Experience

Job Summary:

As a Mailing Services Manager, you will be responsible for overseeing the end-to-end delivery of services to our clients, ensuring high levels of customer satisfaction and operational excellence. You will lead a team of service delivery professionals, manage client relationships, and drive continuous improvement initiatives to optimize service delivery processes and outcomes. This role requires strong leadership skills, strategic thinking, and a deep understanding of service management principles.

Essential Functions & Responsibilities:

• Act as the primary point of contact for assigned clients, building strong relationships and understanding their business needs, objectives, and expectations.
• Lead a team of service delivery professionals, providing direction, guidance, and support to ensure effective service delivery and client satisfaction.
• Develop and implement service delivery strategies, plans, and roadmaps aligned with client requirements and organizational objectives.
• Define and monitor key performance indicators (KPIs), service level agreements (SLAs), and operational metrics to measure service performance and drive continuous improvement.
• Conduct regular service reviews and meetings with clients to review performance metrics, address issues, and identify opportunities for service enhancements.
• Collaborate with internal stakeholders, including operations, technical support, and project management teams, to ensure seamless delivery of services and resolution of client issues.
• Manage service delivery projects and initiatives, including service transitions, upgrades, and expansions, ensuring timely delivery and adherence to quality standards.
• Identify risks and issues impacting service delivery and develop mitigation plans to minimize disruptions and ensure business continuity.
• Drive process improvements and optimization initiatives to enhance service delivery efficiency, effectiveness, and scalability.
• Prepare and present regular reports, updates, and dashboards to senior management and clients, summarizing service performance, achievements, and areas for improvement.
• Stay abreast of industry trends, emerging technologies, and best practices in service management, incorporating relevant insights into service delivery strategies and processes.
• Foster a culture of customer focus, accountability, and continuous improvement within the service delivery organization, driving employee engagement and satisfaction.

Key Skills:

• Administrative - Performs administrative tasks, provides volumes/billing inputs to one-up Manager, and other assigned duties in a timely manner. Ensures adherence to company policies and guidelines, safety & security procedures
• Ability to deliver training, provide coaching and developmental feedback
• Strong analytical and problem-solving skills
• Mail Services experience preferred
• Knowledge of USPS rules and regulations preferred
• Knowledge of USPS rates (presort, first class and other classes of mail) preferred
• Minimum 5 years’ experience in a customer service environment preferred
• Experience with postal mailing equipment, knowledge of various support software and ability to understand the technologies available within the industry, preferred

Minimum Qualifications:

• Minimum of 3-5 years of experience in Personnel Management.
• Proven track record of successfully managing client relationships and delivering services to meet client expectations and SLAs.
• Strong leadership and management skills, with the ability to inspire and motivate teams to achieve excellence and drive results.
• Excellent communication and interpersonal skills, with the ability to effectively interact with clients, colleagues, and stakeholders at all levels.
• Strong problem-solving skills and analytical abilities, with the ability to analyze complex issues, identify root causes, and develop effective solutions.
• Ability to prioritize tasks, manage multiple projects simultaneously, and thrive in a fast-paced, dynamic environment.
• Commitment to delivering exceptional service quality, driving continuous improvement, and exceeding client expectations.

Prior Helpful Experience May Include:

Mail Services Manager, Mailroom Manager, USPS Manager