Manufacturers Service Contract Administrator jobs in Montana

Facilities Management provides and maintains the physical environment that sustains our land grant university. This position facilitates our mission by providing a high level of customer service, administrative, compliance, and technical support for the monitoring, preparation, and processing of contract documents, authorities, project budget and funding, construction procurement, state procurement compliance monitoring. The role supports Facilities Services (FS), Engineering & Utilities (E&U), Planning, Design & Construction (PDC) and Safety & Risk Management (SRM) in the project delivery processes. Key stakeholders include the Facilities Management Associate Vice President, FM Directors, University Architect, University Planners, Project Managers, Engineers, governance committee staff and various campus stakeholders. This position is highly visible and responsible for the service delivery functions within the Facilities Management organization. The position requires a people-oriented individual who possesses the skills to build and maintain relationships both internally and externally to the department; and can tactfully and diplomatically respond to a variety of clientele, consultants, contractors, and executive administrators. The work requires code interpretation, confidentiality, budget knowledge, policy interpretation, discretion, and judgment in resolving day-to-day duties.

• Bachelor’s or associate degree in business or related area and 2 years business administration experience, or an equivalent combination of relevant education and experience.

• Demonstrated experience in contracting, change orders, and project administration practices and standards.

• Demonstrated knowledge of working within public policy/codes.

• Demonstrated strong communication and public relation skills, including demonstrated ability to interpret, explain, and communicate detailed information with all levels of personnel internal and external to the organization.

• Demonstrated attention to detail and ability to review and correct contract-related documents. Ability to organize and prioritize large volumes of work, meet deadlines, and exercise adaptability to changing priorities while maintaining a positive and professional demeanor.

• Ability to independently follow through on tasks and projects to completion in coordination with management.

• Working knowledge of architectural and construction office administrative procedures and protocols.

• Ability to organize and prioritize workload, adapt to changing priorities, and maintain a professional, customer-service demeanor.

• Experience in a large public and/or governmental institution.

The final candidate selected for this position will be required to successfully pass a background check.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

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Upon completion of a successful search.

Screening of applications will begin on June 6, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.




MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html