Office Services Assistant jobs in Illinois

OFFICE OF ATTORNEY GENERAL
CAREER OPPORTUNITY

POSTING #24-04

POSITION CLASSIFICATION: Office Assistant

PERMANENT ASSIGNMENT: Deputy Chief of Staff, Administration

BUREAU SERVED: Office Services

LOCATION: Springfield

SALARY RANGE: $37,728- $48,672 annually

SUMMARY OF DUTIES AND RESPONSIBILITIES:

Maintains and distributes office supplies; answers telephone and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts. Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases. Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above.

MINIMUM QUALIFICATIONS:

1. Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers.
2. Requires incidental typing, with a focus on accuracy and consistency.
3. Requires ability to transfer and code data from a variety of sources with accuracy and consistency.
4. Requires familiarity with a variety of office machines.
5. Physical ability to lift files and boxes of up to 15 pounds.
6. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required.
7. Requires good oral and written communication skills.

HOURS OF WORK: 8:45 a.m. - 4:45 p.m. (Monday - Friday)

APPLICATION PROCEDURE: Send resume with cover letter to:

Office of the Attorney General

500 South Second Street

Springfield, Illinois 62701

or

humanresources@ilag.gov

An Equal Opportunity Employer

Job Type: Full-time

Pay: $37,728.00 - $48,672.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person