Office Services Professional jobs in Arizona

Position:  Receptionist/ Office Assistant  

Position Description:  

An ideal Receptionist/Office Assistant is a motivated self-starter that is eager to assist our external and internal customers to the best of their ability. They can work under little to no supervision and have excellent communication, attention to detail, logic, and problem-solving skills.  This position will also support the Office Manager, Executive Assistant, and the Chief People Officer. 

Office Location: 

• Office located at 7600 North 16^th Street, Suite 140 Phoenix, AZ 85020 (Onsite)

Responsibilities: 

• Warmly greet visitors and direct them to the appropriate person or department with a professional demeanor Maintain a neat and organized reception area, ensuring it is clean, organized and welcoming. Handle and log incoming deliveries, including preparing packages and arranging shipments. Assist with office management responsibilities 
• Manage inventory of office supplies and reorder when needed; prioritizing cost-effectiveness and spending
• Manage office break room and supplies; also ensuring daily cleanliness and maintenance of break room appliances
• Assist with sorting and distributing mail; including maintaining the postage meter
• Assist with maintaining the overall office by ensuring all areas are clean, organized, and welcoming, contributing to a positive and professional atmosphere
• Build and maintain positive relationships with vendors
• Partner to ensure efficient office operations. Provide administrative support as needed, such as calendaring, scheduling meetings, expense reports, travel arrangements, and special projects
• Assist with the organization and execution of office events, meetings, and conferences; including arranging catering and securing meeting room spaces;
• Maintain employee and department directories
• Working professionally with team members to ensure all duties are completed correctly, in a timely manner, and without conflict.
• Complying with company, state, and federal healthcare guidelines.
• Other duties as assigned 

Required Skills and Abilities:  

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Attention to detail and a positive proactive attitude
• Basic understanding of administrative and clerical procedures and systems 
• Excellent social skills
• Strong organizational skills and multitasking abilities
• Advanced technical skills
• Initiative, a proactive approach, strong collaboration flexibility and excellent problem solving
• Advanced skills using Microsoft Suite office

Education and Experience: 

• High school diploma or equivalent required
• 2-3 years of relevant experience in an office environment
• Punctual with strong attendance history 

Physical Requirements: 

• Prolonged periods of sitting at a desk
• Must be able to lift up to 15 pounds at times

Available Shifts: FULL TIME  

• Monday – Friday 8-5pm