Position Summary

Responsibilities

• Prepare and process payroll semi-monthly ensuring accurate recordkeeping and create the entries for the general ledger.
• Maintain all payroll operations according to the museum policies and procedures.
• Calculate the pay and event allocations of part time employees in each payroll along with tracking their hours worked. Monitor to ensure compliance with ACA.
• Audit employee time and labor data submitted by various offices and interact with supervisors as required to verify data and resolve discrepancies.
• Manage payroll time sheets using Time and Attendance, leave request forms, track leave balances and the annual leave reset.
• Enter new hire and termination data into the Payroll/HRIS System.
• Update payroll records by entering any changes to employee information or benefits such as job title changes, exemptions, and deductions.
• Responsible for benefits enrollment, orientation and paperwork which includes auditing monthly invoices.
• Track, enter and update payroll deductions in the Payroll/HRIS System.
• Compile and transmit the retirement plan data to TIAA for each payroll. Enter contribution starting amounts and changes into the Payroll/HRIS System.
• Prepare reports that include summaries of earnings, tax deductions, leave, benefits contributions, etc.
• Assist with balancing of payroll accounts by resolving payroll discrepancies.  
• Process and distribute W-2 forms to employees.
• Provide guidance and support to employees regarding HR policies and procedures.
• Analyze and respond to inquiries from employees regarding paycheck amounts, deductions, leave accruals, direct deposit, and other concerns.
• Meet deadlines and manage workflow to ensure all payroll transactions are processed accurately and timely.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Provide and assist with reporting and data requests associated with internal/external auditors.
• Perform other duties as assigned.

Qualifications

• A minimum of an associate degree or bachelor’s degree, or comparable experience
• A minimum of 2 years payroll processing experience.
• Proficiency in using payroll software and HRIS systems.
• Familiarity with human resources practices and policies
• Attention to detail, accuracy in data entry, and the ability to work independently.
• Excellent organizational and time management skills
• Strong analytical and problem-solving abilities
• Ability to handle sensitive and confidential information with discretion.
• Understand basic payroll laws and IRS Regulations
• Ability to work under tight deadlines.
• Detail-oriented with strong organizational skills.