Payroll Supervisor jobs in Maryland

BALTIMORE COUNTY PUBLIC SCHOOLS

CLASS TITLE: Payroll Supervisor

TITLE CODE: V11141

GRADE: 07/OPE - $82,229 to $129,668 (Annual Salary Scale for Exempt 12-Month Employees Represented by BCPSOPE 2023-2024 Effective July 1, 2023)

DEFINITION: Supervises and directs the work of both professional and administrative personnel in the processing of system-wide payrolls. Plans, coordinates, and supervises staff assignments. Processes complex payroll-related transactions. Assists the office head in the management of the office. Serves as back-up to other Payroll Supervisor and all office staff. Performs other duties as assigned.

EXAMPLES OF DUTIES:

• Supervises and directs the daily activities of payroll staff. Plans, coordinates, and reviews assignments. Ensures that work is performed in a timely manner and in compliance with established laws and regulations.
• Develops quarterly payroll processing calendars with HR and IT staff. Reviews, edits, audits, and approves payroll transactions prior to processing. Supervises the data entry of pay, leave, and deductions in various time and attendance and human resources information systems. Reviews and corrects errors after the payroll is processed.
• Trains office staff and school and office-based timekeepers (e.g., summer payrolls, year-end procedures). Provides advice and guidance to school and office payroll locations.
• Establishes, evaluates, and monitors compliance with remittances of federal income and FICA taxes, state income taxes, retirement deductions, wage attachments, and voluntary deductions.
• Reviews, updates, and maintains BCPS payroll system master tables. Supervises the issuance of W2 forms to employees.
• Participates in the on-going maintenance, selection, and implementation of payroll applications software. Leads upgrade and testing activities coordinating the efforts of an interdepartmental team of subject matter experts. Studies manual payroll processes and procedures making recommendations for automation.
• Participate in training by presenting for various unions and professional development programs.
• Completes federal quarterly tax returns. Researches and gathers information required to complete reports for the Department of Labor, Internal Revenue Services, Maryland State Retirement and Pension System, Baltimore County Retirement System, other government agencies, and departmental management.
• Makes recommendations concerning BCPS payroll-related priorities, policies, rules, and procedures. Responds to inquiries from the public, employees, and others regarding payroll.
• Represents the department at meetings, hearings, and similar events.

MINIMUM QUALIFICATIONS:
Education, Training and Experience:
Possession of an associate degree or an equivalent college coursework. Bachelor’s degree preferred. Five years of increasing responsible experience in the administration of payroll.

Note: Other combination of applicable education, training, and experience which provide the knowledge, skills and abilities necessary to perform effectively in the position, may be considered.

License and Certification
Possession of a Certified Payroll Professional (CPP) certificate preferred.

Knowledge, Skills, and Abilities:
Thorough knowledge of the principles and practices of payroll administration.
Knowledge of laws, codes, and regulations relating to payroll, HR, accounting, and budget.
Knowledge of payroll-related computer applications and systems (e.g., Advantage HR, Smart Find Express, Oracle, KRONOS time and attendance).

Skill in processing payroll transactions accurately and rapidly. Skill in performing calculations. Skill in operating computers and office software applications. Skill in interpreting and applying regulations, laws, and codes. Skill in communicating effectively.

Ability to plan, coordinate, and supervise the work of staff. Ability to establish and maintain positive and effective working relationships.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this class is generally sedentary and performed in an office environment.

CONDITIONS OF EMPLOYMENT:
This position is considered “essential-as-needed” and is required to work when schools are closed due to inclement weather or other emergency conditions when contacted and directed to do so. Working during winter and spring breaks is required. Employees may be required to work beyond their normally scheduled hours with little or no advanced notice.

FLSA: Exempt

Eligible for the Baltimore County Employees’ Retirement System

This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

Citizenship, residency or work VISA in United States required.

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.

• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.

Non-Discrimination Statement

The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).


Contact Information
Shawn Stahl
Manager, Office of Staffing
6901 Charles Street, E Building
Towson, Maryland 21204
Phone: 443-809-7872
Fax: 410-296-0568
Email: sstahl@bcps.org