Program Management Office Manager jobs in Arkansas

Purpose of Your Job Position

The primary purpose of your job position is to assist in the day-to-day accounting functions of the facil- ity in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care operation, and as may be directed by the Administrator or

Accountant.

Delegation of Authority

As Business Office Manager, you are delegated the administrative authority, responsibility, and ac- countability necessary for carrying out your assigned duties.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work

is similar, related, or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

• Assist in implementing the day-to-day functions of the accounting department. Implement written policies and procedures that govern the accounting functions of the
• Handle Accounts Payable as outlined in facility policies and
• Handle Vendor Selection and Usage as outlined in facility policies and
• Communicate with supplier/vendors concerning errors or questions on
• Prepare monthly totals of open invoices, accounts payable, cash disbursements, etc., as may be di-
• Handle Daily Deposits as outlined in facility policies and
• Post payments received to appropriate patient
• Verify accuracy of daily deposit
• Maintain a file of copies of all charge slips, debits, credits, , issued to each patient.
• Maintain patient trust
• Monitor and collect accounts receivables. Report delinquent accounts to the Corporate Office and Ad-
• Assist in balancing accounts
• Assist in preparing monthly financial statements as
• Prepare and mail
• Make written and oral reports/recommendations concerning accounting
• Assist in reconciling bank statements as
• Assist in preparing financial and statistical reports as
• Perform functions of computer/data processor as
• Ensure that patient admission contracts are signed and appropriately
• Preparing payroll, time sheets, time clock monitoring and maintenance , as directed.
• Maintain payroll to include maintenance of employee records, processing time cards, distributing paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc., as di-
• Follow established patient fund accounting procedures. Provide each patient with a quarterly ac- counting of his/her funds managed by the facility.
• Assist in the implementation of changes in our accounting system as necessary or
• Perform secretarial functions as necessary or

Staff Development Functions

• Attend and participate in workshops, seminars, etc. as directed, to keep abreast of current changes in the long-term care field, as well as to maintain a professional
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the
• Attend and participate in annual OSHA and CDC in-service training programs for hazard communica- tion, TB management, and blood borne pathogens

Safety and Sanitation Functions

• Follow established safety regulations, to include fire protection/prevention, smoking regulations, in- fection control, etc.
• Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and

Equipment and Supply Functions

• Ensure that an adequate supply of accounting supplies and equipment are on hand to meet the day- to-day operational needs of the
• Report equipment and office supply
• Request repairs for office equipment as

Patients’ Rights Responsibilities

• Maintain confidentiality of all patient
• Follow facility’s established patient rights and privacy
• Ensure that the patient’s rights to fair and equitable treatment, self-determination, individuality, pri- vacy, property and civil rights, including the right to wage complaints, are well established and main- tained at all times.

Working Conditions

• Works in office areas as well as throughout the facility, moving intermittently during working
• Is subject to frequent interruptions under all conditions/circumstances, involving patients, family members, personnel, visitors, government agencies/personnel,
• Is subject to hostile and emotionally upset patients, family members, personnel, and
• Works beyond normal working hours, on weekends and holidays, and call-back situations (severe weather, evacuation, post-disaster, etc.) when necessary.
• Attends and participates in continuing education
• Is subject to injury from falls, burns from equipment, odors, , throughout the work day, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
• Is subject to exposure to infectious waste, diseases, conditions, , including TB, Covid variants,AIDS, Hepatitis B viruses, and hazardous chemicals.
• Communicates with the medical staff, nursing personnel, and other department

Educational Requirements

• Must possess, as a minimum, a High School Diploma, or E.D.

Experience

• Must have experience in bookkeeping or accounting practices. Experience in health care accounting preferred but not required.

Specific Requirements

• Must be able to read, write, speak, and understand the English
• Must possess the ability to make independent decisions when circumstances warrant such
• Must possess the ability to deal patiently, tactfully, with a cheerful disposition and enthusiasm with personnel, patients, family members, visitors, government agencies/personnel and the general public based on whatever maturity level at which they are currently functioning.
• Must possess the ability to work harmoniously with other
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals,

objectives, policies and procedures, etc., that are necessary for providing quality care and maintaining a sound operation, and as directed by the corporate office.

• Must be able to read and interpret financial records, reports,
• Must be knowledgeable of computer systems, system applications, and other office
• Must be able to communicate policies, procedures, regulations, reports, etc., to personnel, patients, family members, visitors, and government agencies/personnel.
• Must not pose a direct threat to the health or safety of other individuals in the
• Must be willing to follow all company, state and regulatory policies related to Infection Control and Vaccination requirements.

Physical and Sensory Requirements

(With or Without the Aid of Mechanical Devices)

• Must be able to move intermittently throughout the work
• Must be able to speak and write the English language in an understandable
• Must be able to cope with the mental and emotional stress of the position due to relating and working with ill, disabled, elderly, emotionally upset, and at times hostile
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function ade- quately so that the requirements of this position can be fully met.
• Must function independently, have flexibility, personal integrity, and the ability to work effectively with patients, personnel, and support agencies.
• Must meet the general health requirements set forth by the policies of this
• Must be able to push, pull, move, and/or lift a reasonable weight to a reasonable height and
• Must be able to assist in the evacuation of patients during emergency situations if

Job Position Analysis Information

NO Tasks assigned to this position do not typically involve potential and/or direct exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals

YES Functions Require Repetitive Motion

YES Minimal weight Lifting requirements Apply

YES Functions Require Prolonged Sitting, Standing, Bending