Project Accountant jobs in Maine

Knickerbocker Group is seeking a Project Accountant to join their team of employee-owners! This position will serve as the primary resource to the Controller by supporting the timely processing of vendor invoices, billing administration, reconciliations, and additional accounting and administrative tasks as required.

Due to the nature of this role, excellent time management skills, exceptional attention to detail, ability to maintain strict confidentiality, strong customer services skills, and the ability to meet all project and financial deadlines are a fundamental requirement of this position.

This is an excellent opportunity to build upon your career with Maine's leading & award-winning design-build firm! Ideally this position is based out of our office in the beautiful coastal town of Boothbay, Maine; however, other primary office locations (Portland or Brunswick) may be considered after a 6-month period for the right candidate.

Primary Duties and Responsibilities:

• ACCOUNTS RECEIVABLES BILLING
  • Serve as the primary contact on all construction billing, collaborating with other team members on all other company billing.
  • Create draft invoices, reports, and organize backup paperwork for AIA billing for larger projects.
  • Create T & M draft invoices for clients based on job costs for PM approval. Once approved, finalize invoices and email to PM, along with backup material.
  • Look for anomalies and work with PMs to clear up discrepancies prior to billing client.
  • Run reports of job costs for monthly billing of construction projects.
  • Final review of vendor bills related to job costs to ensure properly coded to job. Remove any documents not for distribution to clients.
  • Issue statements and send invoices as applicable.
  • Outstanding A/R ownership. Follow up with Project Leads, contact clients as needed to ensure payment is received.
• ACCOUNTS PAYABLES
  • Ensure all vendors are compliant with required paperwork.
  • Set up new vendors in the accounting system.
  • Update and maintain the compliance database.
  • Assist with annual Compliance Workers Comp Audit.
  • Assure vendor relationships optimize support of field operations.
  • Support the A/P process by downloading, organizing, scanning, and entering vendor bills into Acumatica ERP accounting software.
  • Maintain workflow to ensure vendor bills are entered and approved in a timely manner for payment and for billing.
  • Maintain a weekly Set-to-Pay list of requested payments to vendors from Project Managers.
• GENERAL ACCOUNTING & ADMINISTRATION
  • Support documentation and maintenance of complete and accurate supporting information for financial transactions.
  • Support A/R, A/P, G/L, and client invoicing processes as necessary.
  • Conduct data entry accurately and efficiently to maintain receivables, accounts payable and job costing records for overhead expenses, serving as backup for all other areas.
  • Mail and track lien waivers from vendors for specific projects.
  • Work with Project Managers regarding vendor payments, billing questions, job costs, and reports.
  • Complete monthly credit card reconciliation.
  • Assist Controller with account reconciliations and other tasks as assigned.

Required Qualifications and Experience:

• Minimum 3 to 5 years of related AP/AR/Billing, accounting, or financial experience, required. Experience with construction billing strongly preferred.
• Coursework in Accounting or Bookkeeping preferred.
• Strong working knowledge of accounting principles, standards, and best practices.
• Proficiency in Microsoft Office required, including intermediate proficiency in Excel.
• Database maintenance experience with HRIS programs & ERP systems.
• Strong organizational skills with the ability to prioritize a high-volume workload.
• Ability to work well under pressure and meet deadlines in a fast-paced environment.
• Exhibits a sense of urgency, understands the importance of month-end closing deadlines.
• Positive attitude, teamwork spirit with a willingness to help.

Knickerbocker Group is proud to offer a competitive benefits package, including:

• Excellent medical, dental and vision insurance with employee premiums paid by the Company.
• Health savings account (HSA) option.
• 401K employer sponsored retirement plan options, with an automatic 3% weekly employer contribution after 12 months.
• Life insurance, short-term and long-term disability insurance, at no expense, with the option to enroll in supplemental life insurance.
• Employee Assistance Program (EAP).
• Employee Stock Ownership Program (ESOP).
• Generous paid time off and paid holidays.
• Generous Parental Leave policy.
• Generous Continuing Education and Professional Licensing Reimbursement policy.
• Employer sponsored pet insurance.
• Workplace flexibility.

CULTURE

As a 100% employee-owned company, we strive for balance. We value spending time with our families, being active in our communities, and celebrating all Maine has to offer. Knickerbocker Group has repeatedly been recognized as a Best Place to Work in Maine and as both Best Architect and Best Builder in Maine by Down East magazine. If you’re excited to join a team of amazing people who work together on top-tier residential and commercial projects, you’ve come to the right place!

ABOUT KNICKERBOCKER GROUP

Knickerbocker Group is an employee-owned (ESOP), award-winning design-build firm offering architecture, landscape architecture, interior design, property management, and construction services for custom homes and commercial spaces throughout Maine. With offices in Boothbay, Portland, and soon to be Brunswick we are a group of inspired collaborators who are committed to craft and creativity, from design to implementation in the field. Our work is renowned for its rooted-in-Maine quality and recognized nationally. Our employee-owners are fueled by continuous learning, interdisciplinary brainstorming (e.g., designer mason carpenter), and passion for fine-tuning the design-build process. With 45 years of experience, we seamlessly provide the highest level of product and service to our clients. We offer workplace flexibility, while also maintaining a fun, dynamic environment where team members are enabled to listen, share, detail, innovate, and create impactful work.

Knickerbocker Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.