Purchasing Clerk initiates, prepares, processes, and verifies purchase orders following established guidelines to purchase materials and goods by required delivery dates. Inputs transactions and administers a purchasing and contracts system or database. Being a Purchasing Clerk interacts with suppliers to obtain favorable pricing terms, product specifications, monitor availability, and optimize savings. Expedites delayed orders and resolves issues with changes, returns, replacements, and credit arrangements. Additionally, Purchasing Clerk coordinates with internal teams to ensure that procurement needs are met promptly and efficiently. Requires a high school diploma. Typically reports to a supervisor or team leader. The Purchasing Clerk works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Department: Utilities
Date: January 4 , 2023
Supervisor: Utilities Director
Job Title: Purchasing Clerk
Starting Salary: $16.2835 / hourly
Date Needed: ASAP
Number of Employees Requested: One
Work Hours: 8:00 a.m. to 5:00 p.m., weekends and overtime when needed
Position Status: Full-time
Reason Needed: Replacement
Under general supervision reviews requisitions and request for pays for all five Utilities divisions; submit request for pays for invoices not needing a purchase order number; monitor stocking levels to determine needs for materials and supplies; confers with vendors to obtain product or service information, determines method of procurement and coordinates the preparation of purchase orders; maintains, files and retrieves documents as needed, documents and update logs, prepares reports upon request and performs additional tasks in support of the department’s administration as needed; directly supervises warehouse personnel and custodian; ensures that field crews have all necessary equipment needed to perform their tasks; schedules leave time for warehouse clerk, custodian; interviews, trains employees, counsels employees on work related issues and rates performance; maintains filing system, documents and retrieves material as needed; overtime as needed.
The following duties are normal for this position. The omission of specific statement of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this position. Other duties may be required, assigned and expected aside from those set forth below to address operational needs and changing operational practices.
Education & Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities required for this position would be:
Education/Training
Graduation from high school or GED equivalent
Experience
Prior experience in warehouse/purchasing
Licenses or Certifications Required
Must possess a valid state issues driver’s license
The following generally describes the knowledge and abilities required in order to successfully perform the assigned duties of the position:
Knowledge of:
Ability to:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the Americans with Disabilities Act, the city encourages both prospective and current employees to discuss potential accommodations needed to perform the essential duties of this position.
Environment: Inside and outside
Physical Demands: See accompanying page for details
Key Working Relationship: Director, division supervisors, field crews and other department employees
Applications for this position will be accepted until a pool of 20 applications is received or the position is filled, whichever comes first. Current city employees wishing to apply should send Internal Job Application provided by the Human Resources Department to the HR Director by the deadline stated. (A courtesy copy will be sent to the employee’s department head.)
Applications can be found picked up at the City of Phenix City Human Resources Department:
1103 Broad Street
Phenix City, AL 36867
Ph: 334 448-2706
Applications are available for pick up and drop off on Mondays from 2 to 5 p.m., Eastern Time, and Tuesdays, Wednesdays, and Thursdays from 10 a.m. until 2 p.m., Eastern Time. You may also email your completed application with the required supporting documents.