Purchasing Director manages procurement and purchasing operations and implements the strategy to provide the materials and services to meet organizational requirements for quality, volume, availability, and pricing. Maintains strategic supplier relationships, negotiates contracts, and implements systems for monitoring performance, assessing risk, and responding to changes in demand or disruptions in the supply chain. Being a Purchasing Director collaborates with other functions to define current and future inventory requirements and manage inventory levels. Implements processes and systems and utilizes technical tools to analyze data and increase responsiveness to material demands. Additionally, Purchasing Director oversees auditing processes to ensure procurement and recordkeeping comply with any applicable industry or governmental regulations. Requires a bachelor's degree. Typically reports to a director. The Purchasing Director typically manages through subordinate managers and professionals in larger groups of moderate complexity. Provides input to strategic decisions that affect the functional area of responsibility. May give input into developing the budget. To be a Purchasing Director typically requires 3+ years of managerial experience. Capable of resolving escalated issues arising from operations and requiring coordination with other departments. (Copyright 2024 Salary.com)
Supply Chain Operations Purchasing Agents are responsible for representing all departments of Billings Clinic in a dynamic fast paced environment where change is the norm, not the exception. They take pride and ownership in providing exceptional customer service. The Purchasing Agent is responsible for placing orders for materials, equipment, products or services and inventory control for Billings Clinic, branch sites and/or managed/affiliate facilities. The purchasing agent makes recommendations for effective and efficient inventory management based on trending and historical practices to include, but not limited to; par levels, substitute recommendations, purchasing processes, and census capacity. This position will rotate through the entire job functions listed below and will perform clerical and administrative tasks as needed for support of the department and the organization.
Essential Job Functions
Supports and models behaviors consistent with the
mission and philosophy of Billings Clinic and department/service.
Creates and submits purchase orders for supplies,
equipment and services. Ensures orders do not become delinquent. Assists
departments in completing purchase requests. (Resource Management, Supply
Chain, Purchase Requests)
Reviews GPO contracts and verifies required purchase
order information to include price and terms (Resource Management, Supply
Chain, GPO Contracts)
Reviews capital requests for accurate content and
adherence to policies. Obtains quotes and performs quote review and analysis.
Tracks financial accruals to avoid over expenditures per capital. Reviews MD
Buyline reports and is able to accurately discuss results with customers and
SCO Leadership (Resource Management, Supply Chain, Capital Requests)
Designs and implements product standardization and
inventory control strategies to enhance distribution, minimize supply
utilization, reduce inventory and obsolescence. (Resource Management, Supply
Chain, Inventory Control)
Ensures availability of quality product and equipment
and avoidance of shortages. Plans and organizes the special order supplies.
(Resource Management, Supply Chain, Product Availability)
Recommends development, revisions and implementation of
standards for purchasing of supplies and equipment. Coordinates approved
changes. (Resource Management, Supply Chain, Equipment Purchasing)
Participates in department and hospital committees to
ensure that value, quality and cost containment goals are met. core
Compiles statistical reports on purchasing activities.
(Administrative, Data Analyses, Statistics)
Generates reports on product consumption, par level
compliance, etc; documents supply cost savings and/or cost expenses with
appropriate justifications. (Resource Management, Reporting, Generates Reports)
Reads and reviews purchase requests and assigns proper
general ledger codes to purchases. (Resource management, Accounting, Assigns
General Ledger Codes)
Resolves invoice discrepancies. Expedites and arranges
for credit, return or replacement of defective or damaged items. (Customer
Services, External Customers, Invoice Discrepancies)
Creates and maintains Supply Chain Operations
information system master files in direct coordination with Supply Chain
Operations Informatics Analyst. (Resource Management, Supply Chain, SCO IS
Systems)
Identifies needs and sets goals for own growth and
development; meets all mandatory organizational and departmental requirements.
Maintains competency in all organizational, departmental
and outside agency environmental, employee or patient safety standards relevant
to job performance.
Performs other duties as assigned or needed to meet the
needs of the department/organization.