Registrar Assistant jobs in Idaho

Job Summary

The Registrar Office Specialist will perform a wide range of office support functions using independent judgment in applying existing policies and procedures to complete assignments;

this involves knowledge of multiple procedures and program guidelines to make decisions over a variety of tasks. The specialist responds to non-routine inquiries and explains department services, policies, procedures, and rationale for decisions to faculty, staff, and current / prospective students.

• The specialist utilizes a variety of computer operations to perform office support duties such as, but not limited to, composing correspondence;
• creating, reviewing, and processing documents and records; identifying and correcting errors and omissions on documents received from staff, departments, and / or public;

and maintaining accurate records.

This position, on occasion, may be required to work outside of the regular work schedule to accommodate campus event needs.

Typical Job Functions

• First point of contact for the Registrar Office
• Enforces policies and procedures pertaining to the Family Educational Rights and Privacy Act (FERPA)
• Process name change requests for students
• Provide unofficial transcripts for current and past students
• Supports Registrar Office in planning commencement activities
• Share program evaluations for students
• Process incoming official transcript requests
• Provide class schedules and billing statements to inquiring students
• Point of contact for entering Release of Information data into Colleague
• Verify student enrollment for federal investigators
• Scan and shred Registrar documentation
• Tracks and updates CEI web changes from the Registrar’s section
• Assist in processing Academic Warning, Probation, Suspension, Dean’s & President’s list letters to current students
• Provide transfer equivalency reports (TRER) for transfer students
• Verify education requests through the National Student Clearinghouse
• Assist prospective and current students through telephone, email, and in-person
• Assist with campus events
• Perform other job related duties as assigned

Minimum Qualifications

• High school diploma or GED
• Prior experience working in an office setting
• Proficient in Microsoft Office Suite
• Demonstrates professionalism through telephone, email, and in-person communications
• Incumbent must reside in the State of Idaho (Currently CEI doesn’t sponsor H-1B Visas)

Additional Desired Qualifications

• Working knowledge of state and federal (FERPA) regulations
• Experience working in a community college setting, serving a diverse, non-traditional student population
• Experience working with Colleague by Ellucian ERP and / or other major ERP systems
• Bilingual (Spanish / English)

Last updated : 2024-06-05